Gold Card

Lettings Coordinator – Leaders Limited


1.         The Company

Leaders Limited is the largest privately owned specialist residential lettings and management agency in the UK.

From a one-office start-up in Brighton in 1983, Leaders has, through organic growth and acquisition, developed an extensive branch network across Sussex, Hampshire, Dorset, Surrey, Berkshire, Hertfordshire – and is expanding fast!

Leaders Limited is known for its quality personal and local service whilst offering its clients the full support and resources enjoyed by a larger company.  Leaders’ team members are experienced in their local market and provide an immaculate, friendly but professional service to landlords, tenants and their advisors.  We value long term relationships with our clients.

Leaders Limited specialises in residential lettings only.  We are independent and not restricted by any affiliation to an estate agency or building society.

Leaders Limited is an Investor in People, and as a fully bonded member of ARLA (the Association of Residential Letting Agents) has one of the highest number of qualified staff of any specialist agent in the UK.’

2.         Responsible To

            Branch/Lettings Manager

3.         Responsible For

  • Selling Leaders’ services and showing properties positively to achieve lettings.
  • Ensuring the security of all properties after viewings and of company vehicles and company property at all times.
  • Dealing with all branch correspondence, as instructed.
  • Registering enquiries from prospective landlords and tenants, booking appointments, gaining access and managing keys.
  • Frequently having telephone communications with contractors, employees, tenants and applicants.
  • Initially vetting and building rapport with tenants to assess their current situation and financial status prior to registration.
  • Processing new lets, including tracking referencing, obtaining right to rents and ensuring payments are made within time restrictions.
  • Maintaining a relationship with Marina managing agents and obtaining approval of all new lets.
  • Generating tenancies, on the PC.
  • Setting up and checking charges on the PC.
  • Managing the branch Facebook page, including posting regular content and company/industry updates.
  • Ordering and uploading property photographs, maintaining a relationship with branch photographer.
  • Keeping the window and wall displays up to date.
  • General office administration, including on Excel spreadsheet
  • All branch filing including creating new let files.
  • Creating and delivering touting letters and other marketing materials.
  • Monitoring branch stock, ordering stationary and office supplies.
  • Ensuring that the daily diary is managed efficiently in order to maximise team productivity
  • Supporting the Negotiator/ Branch Manager in all aspects, when required.
  • Assisting with all aspects of Property Management duties as required. 
  • Paying strict attention to company rules applying to personal and branch security.

These duties may be reasonably amended from time to time at the discretion of the management.

4.         Dress Code

Navy blue or black skirt or trouser suit, matching jacket and trousers with white blouse or shirt.

The above dress is mandatory, cut in a style to suit the individual.

If you have any difficulty complying with the above dress code because of a genuine or tangible reason, then please speak with the Human Resources department.

To apply please send your CV to